Privacy Policy

Last Updated: January 2026

1. Introduction

Gympify, a product of Coderstm ("we," "our," or "us"), respects your privacy and is committed to protecting it through our compliance with this policy. This policy describes the types of information we may collect from you or that you may provide when you visit Gympify.com (our "Website") or use our software services (the "Services"), and our practices for collecting, using, maintaining, protecting, and disclosing that information.

2. Information We Collect

We collect several types of information from and about users of our Website and Services, including:

Personal Information: Name, postal address, email address, telephone number, and any other identifier by which you may be contacted online or offline.
Account Information: Business name, size, type (e.g., CrossFit, Yoga), and billing information (processed securely by our payment processors).
Usage Data: Information about your internet connection, the equipment you use to access our Services, and usage details such as features used, time spent, and performance data.
Member Data: Information identifying your gym members that you upload to the Services. You retain ownership of this data, and we process it in accordance with our Data Processing Agreement.

3. How We Use Your Information

We use information that we collect about you or that you provide to us:

To present our Website and its contents to you.
To provide, maintain, and improve our Services, including customer support and feature development.
To process your subscription and payments.
To notify you about changes to our Website or any products or services we offer or provide through it.
To allow you to participate in interactive features on our Website.
For marketing purposes, such as sending you newsletters or promotional materials (you may opt-out at any time).

4. Disclosure of Your Information

We do not sell your personal information. We may disclose aggregated information about our users, and information that does not identify any individual, without restriction. We may disclose personal information that we collect or you provide:

To our subsidiaries and affiliates.
To contractors, service providers, and other third parties we use to support our business (e.g., payment processors, cloud hosting providers) who are bound by contractual obligations to keep personal information confidential.
To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
To enforce or apply our Terms of Service and other agreements, including for billing and collection purposes.

5. International Data Transfers

Your information, including Personal Data, may be processed at our operating offices and in any other places where the parties involved in the processing are located, including India. Gympify ensures that such transfers are conducted in accordance with applicable data protection laws.

For data transfers from the European Economic Area (EEA) to countries not considered adequate by the European Commission, we rely on Standard Contractual Clauses (SCCs) approved by the European Commission or other suitable safeguards to ensure your data remains protected.

6. Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration, and disclosure (see our Security Policy for details). All information you provide to us is stored on our secure servers behind firewalls. Any payment transactions will be encrypted using SSL technology. Where we have given you a password for access to certain parts of our Website, you are responsible for keeping this password confidential.

7. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process your personal data, and the applicable legal requirements.

8. Your Rights (GDPR & CCPA)

Depending on your location (including rights under GDPR), you may have certain rights regarding your personal information, including:

Access: Request copies of your personal data.
Rectification: Request that we correct any information you believe is inaccurate.
Erasure: Request that we erase your personal data, under certain conditions.
Restrict Processing: Request that we restrict the processing of your personal data, under certain conditions.
Data Portability: Request that we transfer the data that we have collected to another organisation, or directly to you.

If you make a request, we have one month to respond to you. Please contact us to exercise any of these rights.

9. Children's Privacy

Our Service does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

10. Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users' personal information, we will notify you through a notice on the Website home page or via email. The date the privacy policy was last revised is identified at the top of the page.

11. Contact Information & Grievance Officer

To ask questions or comment about this privacy policy and our privacy practices, contact us at: [email protected].

Coderstm
18/A, Jader Box Lane, Kanchrapara
North 24 Parganas
WB - 743145, India

In accordance with the Information Technology Act, 2000 and rules made thereunder, the contact details of the Grievance Officer are:
Grievance Officer: Legal Team
Email: [email protected]